1.1   The Federal Polytechnic, Ayede, Oyo State, is an institution under the Federal Ministry of Education (FME). It was established in the year 2021 for promotion of technical/vocational education and training as well as skills development to enhance the socio-economic advancement of Nigeria.

1.2   In pursuit of her mandate, the Institution hereby invites experienced and competent bidders to make submissions of their Expression of Interest (EoI) and tender for goods and works as listed underneath.

 

  LOT 001 => Procurement of Consultancy Service for Career Centre Programmes
  LOT 002 => Procurement of Consultancy Service for Training and Capacity Building

  LOT 003 => Supply and Installation of Furniture
  LOT 004 => Supply and Installation of Equipment
  LOT 005 => Procurement of Assorted Text Books
  LOT 006 => Renovation/Rehabilitation of Career Centre

Prospective bidders must possess the under- listed requirements to be eligible to participate in this Procurement exercise: -

Prospective bidders must possess the under-listed requirements to be eligible to participate in this Procurement exercise: -

(a) Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including form CAC1.1 or CAC2 and CAC 7. Business Name is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last (3) years (2021, 2022, 2023), valid till 31st December, 2024;

(c) Evidence of Pension Clearance Certificate, valid till 31st December, 2024;

(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate, valid till 31st December, 2024;

(e) Evidence of Current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate, valid till 31st December, 2024;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) valid till 31st December, 2024 or valid Certificate issued by BPP;

(g) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Federal Polytechnic, Ayede or the Bureau of Public Procurement is a former or present director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

(h) Company’s Audited Accounts for the last three (3) years i.e. 2021, 2022, 2023;

(i) Evidence of financial capability to execute the project by submission of Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed; 

(j) Company’s profile with the Curriculum vitae of key staff to be deployed for the Project, including copies of their Academic/Professional qualifications;

(k) Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including letter of awards, Valuation Certificates, job completion Certificate and Photograph of Projects;

(l) Service: Evidence of current Firm’s registration with relevant regulatory professional body(ies) such as COREN/QSRBN/ARCON/CORBON/SURCON etc.; and

(m) Works: List of Plants/Equipment with proof of ownership/lease;

(n) All documents for submission must be transmitted with a covering/Forwarding letter under the Company’s letter Head paper bearing amongst others, the registration number (RC) as issued by the Corporate Affairs Commission, contact address, telephone number (preferably GSM No) and email address. The letter head paper must bear the names and nationalities of the directors of the company at the bottom page, duly signed by the authorized officer of the firm.

 

Interested companies are to collect the Standard Request for Proposal (SRfP) for services and Standard Bidding Document (SBD) for goods and works from the office of the Ag. Director of Procurement at the Administrative Building, Federal Polytechnic, Ayede, Iresapupa, Oyo State on evidence of payment of a non-refundable fee of ₦10,000.00 per lot, paid through REMITA in favour of the Federal Polytechnic, Ayede, Oyo State.

Prospective bidders are to submit bid for each of the lot desired, one (1) hard copy of the technical and two (2) hard copies of financial bids, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, the bidder should put the sealed envelopes together in a bigger sealed envelope and clearly marked with the name of the project and the lot number addressed to: The Rector, Federal Polytechnic, Ayede, Oyo State, P.M.B. 4001, Ogbomoso, Oyo State. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated tender box at the office of the Rector, Federal Polytechnic, Ayede, Iresapupa, Oyo State, Nigeria, between the hours of 8am-4pm Monday – Friday not later than 12:00 noon on Thursday, 3rd April, 2025.

 

Interested firms are to submit one (1) bound of Expression of Interest (EOI) documents arranged as indicated above and two (2) hard copies each of technical and financial proposals, packaged separately in sealed envelopes and clearly marked as “EOI”, “Technical Proposal” or “Financial Proposal”. Thereafter, the bidder should put the sealed envelopes together in a bigger sealed envelope and clearly marked with the name of the project and addressed as indicated above and clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated tender box at the office of the Rector, Federal Polytechnic, Ayede, Iresapupa, Oyo State, between the hours of 8am-4pm Monday – Friday not later than 12:00 noon on Thursday, 3rd April, 2025.

 

 The Proposals and Financial bids will be opened immediately after deadlines for submission at 12:00 noon on Thursday, 3rd April, 2025 in the Polytechnic’s Council Chamber after thorough check of the EOI and Technical Profiles of each bidder as any bidder with deficient EOI and Technical Profiles will be his or her Proposals and Financial Bids unopened. Please ensure that you sign the Bid Submission Register at the Security’s desk at the reception in the office of the Rector at the Iresapupa Campus of the Federal Polytechnic, Ayede, Oyo State. The Institution shall not be held liable for misplaced or wrongly submitted bids.

 

a.        Bids must be in English Language and signed by an official authorised by the bidder;

b.       Bids submitted after the deadline for submission would be returned unopened;

c.        Bidders should not bid for more than one (1) lot;

d.       All cost associated with bidding or EOI/Proposals will be borne by the bidders;

e.        Presence of bidders/representatives shall be required during the bid opening ceremony in compliance with PPA, 2007 Guidelines. The Bids Opening will be carried out in the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;

f.         Only firms with responsive EOI and Technical bids will have their Proposals and Financial Bids opened;

g.        The Polytechnic is not bound or obligated to prequalify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with S.28 of the Public Procurement Act 2007.

 

SIGNED

Rector

Federal Polytechnic, Ayede, Oyo State